Project Detail

Description

READ FIRST:
Allow me by first saying, this project is not as hard as it may appear because of such a long and detailed description but as you may notice by my feedbacks, I like to make everything as clear as possible in all our job postings to get a very accurate bid and one that is not padded for the average jobber who may leave out detail. I post a lot of detail so you can be as accurate as possible to give me the best and lowest bid over any other provider here.

Take your time in reading this project through and keep the bids as low as possible. I’m not going to entertain any ridiculous bids as it would just waste both our time. Please clear up anything you may not understand via PM.

This job is basically a shopping cart for non-saleable documentation which will generate custom reports both printable and electronic for emailing. All documentation tree structure already exists, all documents have already been scanned, and all you have to do is read the following to help make our website a better looking and more efficient site.

Project Scope:
The following list of requirements will be included in the web site changes:

1. Summary:

A: For quick clarification, this is similar to a shopping cart but nothing is being sold! This won’t be for product but built like a shopping cart will offer access to a database of product MSDS (Material Safety Data Sheets), Assembly information or other specific product information we have already a listing of to the visitor FREE of charge. OSCommerce with a customized GUI may work?

B. Clone the site USpipe.com with Flash and .pdf viewer. Add on the requirements as explained below to make it function the way we need it to. Please resolve all questions before bidding and please do not bid on this job unless you have the ability to complete it to our satisfaction. I already have a full website setup which has the data and tree structure we want to use already laid out in a Microsoft drop down help folder format now. Adobe .pdf images are already inserted along with an Adobe viewer all currently working. We just want to make this system more user friendly, better looking by bringing it up to a nice GUI, insert an already existing database and functionality into the appearance of what USPipe.com uses and a couple add-on functions as mentioned below.

C: A very clean Admin is a must allowing us to enter and remove .pdf and other images as we feel necessary, control all functions and conduct print out’s of information as described below. I considered a modified OSC type rebuild or a MySQL / PHP build from scratch. Any type of programming you are a professional in and feel would be best is open to discussion and if you have a better idea, please PM me and let me know your thoughts and comments.

D: In regards to the functionality and what this site is about in synopsis, it is a site sort of like a shopping cart however it is a request for documentation and nothing is for sale. If a person whether they buy something or not from me needs to obtain any form of documentation such as an MSDS form, Instructions on how to use something, assemble something, etc, we want them to be able to go in, choose what they want in an easy to find tree form as well as a key word and advanced search capability and choose those items. The customer can then view what all the literature which is all this system will have (again, not product for sale) and send a request form to us for “Management Approval”. If this is truly a customer of ours and we want to authorize his/her request for such documentation, from the administration side “only”, with a click of a single button we would like to have an Adobe .pdf of all literature pulled with all product requested bound preferably in a single downloadable book like format. This would require maybe several individual .pdf files to be combined into one to create a custom looking book very specific to the customer along with a nice front page of our company information which we will provide. If it is possible, I would like to have even a page print out maybe created from the request page to be formatted and inserted into the book creation as a sort of table of contents of what this book contains and on what page if this is possible?




Now let me explain in more detail to give you an even better picture:

2. Submittal Book Login: A login for customers would be required before requesting anything just like any shopping cart would.

3. Submittal Book Administration: A login for the Admin would be necessarily obviously just as any shopping cart would.

4. Cover Page Creation: Within the Admin only, Once one of our employees have logged into the system, the first screen that the staff will see is to create the submittal book cover page. Data Fields include:
o Project Name
o Project Date
o Contractor Name
o Project Number
o Project Address
o Water Agency
o Spec Book & Date
o Western Account Manager
o Notes section (open field for text to be entered - 320 characters max)

This is something we want to do manually so a mini database would be required in order to customize the front page making the book print out look very professional and personalized for our customer(s) specific requests helping us in return by pooling the documentation into a book like format saving us on man hours. Once the data is entered above and approval is made for these items, a simple one click “print” button should be made available in the admin to print the book along with a one click “send book” button which would email it in electronic form back to the requesting customer.

5. Submittal File Selection: Once the cover page is created, the screen goes to the list of available submittal files. The user selects the check boxes for the PDFs to be included. Also included on this page is the following:
o View Cart pop up window option showing the list of PDF’s selected. This cart will dynamically change as PDFs are added or removed.
o Availability drop down list for each document folder chosen with the following options: 1-2 weeks, 2-4 weeks, 4-6 weeks, 6-8 weeks, 10-12 weeks, 12-14 weeks, 14-16 weeks, and unknown. The default option is 1-2 weeks. This information will automatically appear on a Title Page.
o Notes section to enter specific information for each Title Page. This information will automatically be placed on a Title Page.
o Create a Book option: When this is selected, Adobe Acrobat will be launched and the finished book will appear. The user has the option to cancel Acrobat and return to the Submittal File Selection screen to make modifications. Otherwise, they can print or save the submittal book.
o New Book option allows the user to start creating a new Submittal Book.

6. Title Page Creation: A title page will be completed for each section. Title pages will automatically be generated from the Cover Page and Submittal File Selection screens. Included are:
o Material - automatically filled in by the PDF that was selected
o Job Name – automatically filled in by the information on the cover page
o Date – automatically filled in by information on the cover page
o Contractor – automatically filled in by the information on the cover page
o Water District – automatically filled in by the information on the cover page
o Availability – automatically filled in by the information on the Submittal File Selection page
o Notes (320 characters) – automatically filled in by the information entered on the Submittal File Selection page

7. Table of Contents: A table of contents will be automatically generated with the list of title pages, and the page numbers.


ONE FINAL NOTE:
I only work with providers who know how to communicate! I need to at least be able to communicate via PM, IM, Email or other and expect a reasonable response time. Please don't be one of those guys who bid a job and then you never hear from them ever again. Also, please be accurate within reason to the quote of estimated turn around time to do the job please so I may tell my client when they can truely expect their job done.

I thank you for taking the time to consider this job and if you do good here, I will keep you busy with work. I personally own over 500 websites and also do a small amount of project management adding an average of 7 new posts a week here on GAF alone so this is a great way to prove yourself and get your foot in a door of constant business between us!

Thank you,
Michael