Project Detail

Long term Multi-phased website development for wholesale ordering, direct to consumer sales and retail account education  

Long term Multi-phased website development for wholesale ordering, direct to consumer sales and retail account education is project number 281545
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Status: Closed
(Project expired)

Selected Providers: -

Budget: min $3000

Created: 07/01/2008 at 16:15 EDT

Bid Count: 24

Average Bid: $ 5368

07/15/2008 at 16:15 EDT

Project Creator: bradinvancouver View PM Post PM
Employer Rating: (No Feedback Yet)

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Description

Time to admit there's not enough time in the day!

I've been trying to get the next phase of business expansion underway but never have enough time to get up to speed on drupal and ubercart. We've seen significant growth with manual tools and the plans for future growth all center around automating ordering systems and customer education. After much research, we've decided Drupal and Ubercart are the combination that should most easily fit the project. Ubercart already has Moneris payment integration which is our credit card gateway.

We're a coffee wholesaler/retailer with cafes in Vancouver, BC with exclusive rights to the Canadian market and wholesale presence across the country. The roaster we represent is rated as one of the best in the world and the end product is stunning. We're primarily supplying cafes, restaurants and a few small individual buying groups. Our main expansion plans will focus on maximizing direct to consumer sales with projections of 10000+lbs per week ongoing sales by end of 2009. Here are the phases of development we foresee:

Phase 1: implement the wholesale ordering system
-uml modelling of the order process
-database creation of the product database (primarily coffees and teas with different size options plus some individual retail items) with pricing definable per customer (majority are base pricing +/- an offset)
-implementation of the ordering system pages - essentially one page with boxes to fill in for the order (based on active items in the db), a confirmation page and then auto email summary and invoice to customer)
-implementation of an aggregating function to assemble the orders for Vancouver cafes (most others are dropped shipped to individual customers)
-develop csv export of orders to go to roaster according to their system specs
-develop auto creation of invoices including shipping costs based on order weight
-develop export of invoices to quickbooks (if this is even possible due to limited qb sdk - might be outsource-able)
-develop auto sending of order confirmations and draft invoice
-develop auto reminder system for customer ordering on a weekly basis
-develop auto reminder for admins prior to order day with list of customers not yet ordered
-tracking number entry system for the week's order that automatically tracks fedex status once entered and emails directly to customer the status updates based on cron jobs/fedex notifications (if possible)
-report pages for customers to see past ordering history and upcoming orders (editable until order cutoff)
-report pages for admin to see past and current ordering plus a system for inputting tickets for order mistakes requiring action/credits that stay active until responsible user signs off on result
-no payment system necessary but initially a placeholder for admin to enter when invoice paid and an automated nagging system for cc declines and overdue cheques

That's it for phase 1 - looks like a lot but fairly straightforward. Graphic design of site is not important at this stage, just need something quick to automate this system. A quick proof of concept/user test just for getting the orders initially (reminders, qb, etc. not necessary) will be the test for developers getting this off the ground - will involve modding ubercart to aggregate orders and bypassing checkout but emailing confirmation.

Phase 2: Direct to consumer sales
-uml modelling of the process
-more traditional product catalogue presentation based on wholesale db
-status/member type based views of the site i.e. not registered sees intro of some sort/landing page to get started; registered but non-classified member sees options for getting involved i.e. place individual orders, start buying group, find buying group in area, etc.; registered and classified member goes directly to member type pages i.e. individual buyer, part of buying group, head of buying group, etc.
-status/member type based information tabs
-ordering via catalogue with credit card pre-auth, fulfilled after order ships
-full security up to the requirements of the gateway company
-modification of ubercart to allow for shipping options and 'holding' of orders until group buy aggregate size meets minimum
-reminder/alert system for new products, newsletters, orders starting for group/number needed for minimum aggregate size (say a group in Winnipeg buys 10 lbs at a time - as soon as one member of the group orders, every member is alerted that x more pounds need to be ordered to get shipment started + new email every time someone orders until minimum is met + expiration on order if not enough members participate)
-Same tracking requirements above except tracking number applies to group
-Shipping options at time of order - if a group buyer, can bypass group for immediate next business day roast/ship at higher cost; if individual is near hub (Vancouver, Toronto, Calgary, Montreal, Halifax - has option to pick up from cafe to save on shipping or have hub send direct via Canada Post)
-Referral/Affiliate system to get more customers into the mailing list
-Eventual expansion to US market
-Automated payout of commissions to paypal accounts or some other direct debit system
-Same reporting as phase 1 but with additions for group/individual buyers
-Guidance on logical steps to get this off the ground bit by bit i.e. start targeting one specific type of group buyer first

Phase 3: Expanding education/community aspects of both wholesale and consumer
-big goal is to create an 'open your own cafe' education resource with regional affiliate links to specific suppliers
-all aspects of content will be collaborative via wiki type of creation
-use the community as means of choosing further ancillary products to the main line of coffee/tea
-create a coffee resource to rival top consumer sites like coffeegeek.com but for wholesale/commercial accounts

That's a quick summary. We really need someone/company that can walk us through the requirements verbally - the only reason this wasn't done a year ago was that I couldn't find the time to make uml models/site maps/business logic maps that were developed enough for a programmer to run with. Preference is to do via face to face interview (i.e. someone in Vancouver BC would be first choice), barring that, webcam and screensharing will work fine. We can develop the documentation together - well, I'll tell you what I need in great detail and you can model it/document it. Once test system is up, we have ongoing weekly orders to input and test before any go-live. We'd really like to see the initial wholesale ordering (not the fancy reporting/invoicing, etc, just the basic order entry and aggregating) done in a matter of weeks with ongoing building from there. We'd like to see the first phase of consumer group ordering done by end of summer again with ongoing building after basic job done.

Payment wise, we're proposing a commissioned payment based on ordering size, paid out weekly. Initially, you'd be looking at $120-150 when just wholesale (growing about 40-70% yearly, probably faster as the site develops). We're earmarking $.20/lb for the direct to consumer side of the site. If we hit our 10000 lb/week number (entirely realistic based just on the first buying group target we have an inside source on), that will be an ongoing $2000/week just for this job. In return, we're expecting:
-someone that understands the potential and is willing to do the work upfront based on the long term payoff (even at $120/week, that's over $6000 for the first year for phase 1 which is relatively simple) - we're looking for a permanent partner that will take care of all web admin and tech support so the commissions will be permanent and this will develop into a very substantial contract for the right company
-expertise in chunking out the project into small tests and incremental go-live milestones
-Drupal and Ubercart expertise
-understanding of payment gateways (we'll be switching from Moneris in future to a different provider and may have to develop the ubercart gateway)
-expertise in hosting/security - we have a host currently but will want to switch this either to a colocated server (long term) or a dedicated virtual server (short term) to handle higher loads
-expertise in backups/version control
-willingness to provide all code/backups daily and admin access to myself (better safe than sorry if any problems in future and need to bring on new developers)

We'll be looking for some code samples/portfolio sites that I'll get reviewed by a trusted third party dev.


Messages Posted: 1 View project clarification board Post message on project clarification board

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  View PM Post PM

7500

60 days

07-01-2008 16:48 EDT

Plz Chk PMB

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  View PM Post PM

7500

30 days

07-03-2008 00:01 EDT

hi see pmb .we are experts in drupal,joomla and php core programming.read your requirements.see pmb. thanks.

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  View PM Post PM

4000

35 days

07-15-2008 05:48 EDT

Hello,I can do it and you will satisfied,just give this project to me.

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  View PM Post PM

4700

50 days

07-06-2008 01:58 EDT

We are Technaissance. We can do that. Please check the PMB for details.

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  View PM Post PM

6400

60 days

07-02-2008 05:36 EDT

Hi, i would like to take this project, please check pmb for our previous experience and more detail!!! Regards, Tarun

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  View PM Post PM

3000

60 days

07-03-2008 00:24 EDT

hi bradinvancouver, we can help u develop this project. please check PM for bid details and portfolio. thanks sajjj

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  View PM Post PM

5500

60 days

07-02-2008 07:43 EDT

Please see my PM!!

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  View PM Post PM

4000

60 days

07-02-2008 06:36 EDT

Sir,Please see PMB Thanks Rohit MindGenies

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  View PM Post PM

3000

30 days

07-01-2008 16:35 EDT

Please refer to my PM for details.

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  View PM Post PM

4840

60 days

07-02-2008 01:56 EDT

Please view your PMB.

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  View PM Post PM

7000

30 days

07-02-2008 04:06 EDT

Hi, read my PM

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  View PM Post PM

5000

45 days

07-02-2008 05:19 EDT

Dear Sir, Please allow us to express our self. We are the team of KAG Technologies, one of the leading Solution Provider of IT/ITES in Chennai, INDIA, exploiting the high speed development, and our technology range includes .NET, PHP, MS SQL 2005, MySQL Furthermore, KAG Technologies is a private listed company in India, with historic reputation, years of experience and expertise in Software design, development, testing and service. We offer not only competitive price but more importantly, ‘‘reliability’’. For the five-year growth, KAG Technologies has gained trust from a wide range of customers all over the world. Finally, we hope we can have opportunities to provide you with our high-end solutions and hope we can have successful business with you in 2008. Thank you for your attention in advance and have a nice day.

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  View PM Post PM

5500

60 days

07-02-2008 12:57 EDT

Hello Sir, Warm regards from VAPSOFT Technologies Team. We are a well established Web Design and Development Company - with enough expertise in the Web Design and Development Arena. We have created innovative, user-friendly Web applications that are now available to small and medium-sized companies. Looking forward for a long & healthy business association. Kindly check you PMB for details and samples. Regards, Pranav Agrawal VAPSOFT Technologies Team

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6000

185 days

07-15-2008 12:22 EDT

(No Feedback Yet)

Dear sir I will be submittinmg a compelte detailed project proposal along with system analysis and project management done and including budget analysis and time analysis in just two daysof time please allow my bid for this looking foreward to haering from you soon

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  View PM Post PM

5000

65 days

07-01-2008 17:03 EDT

(No Feedback Yet)

please check your pmb...

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  View PM Post PM

8500

60 days

07-02-2008 00:59 EDT

(No Feedback Yet)

Brad, please see your PM.

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  View PM Post PM

6000

65 days

07-02-2008 12:29 EDT

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HI Sir, I have gone through your requirement.We are great team of experts in almost all kind of application and technology, we design and develop excellent quality of web site, web enabled application and Softwares. As well as we provide Data base ,system support and Network support. we have hardcore experts in Photoshop, Corel, Flash, Dreamwever, zbrush, MS-Sql, my sql, PHP, ASP.NET, C#, VB.NET and Other technologies. Please give us a chance to serve you our best. Thanks. AN Infotech

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4000

10 days

07-02-2008 14:42 EDT

(No Feedback Yet)

Hello, I would be able to do this project for you, I realize that I don't have any feedback as I am new to GetAFreelancer, however I use a virtual desktop method that allows you to see exactly how much time is being spent on a project as you can login at any time and view screenshots (taken at 5 second intervals), I have a few contracted programmers who work under my direction and I can accomplish this project for you quickly. Depending on your past feedback I may be able to start work without an initial deposit and have you pay as we go along. If you would like to test my virtual desktop please follow the instructions below. This virtual desktop is currently on 24 hours a day for people to test so feel free to connect at anytime to give it a try. Currently, to use the virtual desktop you will need to download a small, free software program from a company called NoMachine, I am still working out the method to enable a connection directly through a web browser but this software is rather unobtrusive and easy to use. Please follow the instructions below: 1) Windows Users: Download and install this file: http://www.nomachine.com/download-package.php?Prod_Id=65 Linux Users: Download and install this file (choose appropriate format for your distribution): http://www.nomachine.com/download-client-linux.php Mac Users: Download and install this file: http://www.nomachine.com/download-client-macosx.php 2) Once the file has been installed, open the NX Client, the Set-Up Wizard will come up (click “Next”): Input the following: Session: (doesn’t matter, put any value you want in this field) Host: ec2-75-101-192-237.compute-1.amazonaws.com Port: 22 Click “Next” 3) Leave the first value as “Unix” Change “KDE” to “Gnome” Click “Next” 4) Input the following into the Login prompt: Login: user Password: tester Press “Login”, then accept any prompts that come up. A screen may appear that indicates that another session is already running, in this case select “New” at the bottom right. You should now be logged in to the virtual desktop, this virtual desktop environment only allows to users at one time so if you are suddenly logged off or unable to log on it may be because two other people are also testing it (the regular work servers won’t have this problem). Feel free to test the Linux desktop, it works best with a high speed broadband connection so if you are using a wireless connection you may experience additional lag. When you are done, please close the NX client window and click “terminate”

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4600

45 days

07-15-2008 06:23 EDT

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See our already developed web Site:- http://www.breakthruprayerministries.org http://www.wipp.org http://www.webnewtons.com http://www.flowervalley.co.in/ http://www.grassoportal.com http://www.giscorporate.com http://www.dataentrycompany.com/ http://www.profitfrominternet.com/ http://www.mylittletoddler.co.uk/index.html http://www.aranrock.com/ http://www.cosmosing.com/ http://www.rhymerecords.com/ http://www.apsenergies.com http://www.cogwebservices.com/HAuctioneers/index.aspx http://www.mplacetitle.com/ http://www.cogwebservices.com/goldstone/ http://www.breakthruprayerministries.org http://pbcohe.org/ http://www.caworkabroad.com/ http://www.gishs.com/ http://www.inspiringweddings.com/blog/

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4088

35 days

07-03-2008 10:08 EDT

(No Feedback Yet)

We have gone through the information that you have provided and understand your requirements very well. We have excellent expertise in PHP5, MYSQL, DRUPAL, JOOMLA, HTML, CSS, AJAX, SEO, SEM, ASP.NET, VB.NET. We have worked on variety of web applications like Content Management Systems, Facebook Applications, Shopping carts, RSS Feeds, PDF generators, Banner Management, Modules Social Networking portals, Video portals, IMPORT/ EXPORT to excel, ERP's, etc. We have a very good hard working team in place who will be working on your project. Also we have good bench strength. We are looking for long term relationships and are open on price and payment terms. Please contact us right away to know more about our past work and team. We would be glad working with you.

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4200

21 days

07-04-2008 08:33 EDT

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Hello, I have referred your requirements. We would be glad to help you in designing the website as per your specifications. Please take a moment to check our profile and company portfolio: http://cabotsolutions.com/content/view/27/61/ Please feel free to contact us, if you have any questions about our services. Best Regards, Jithin

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7500

75 days

07-11-2008 12:15 EDT

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We at Enterprise Microland Systems provide Custom Web Portal Development based on your needs. Check out our details and Please contact us for more information. This cost is for the web development and meeting the business requirement that was specified in the SRS document. PS.:The Project Implementation will be on ASP.NET

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3000

30 days

07-09-2008 23:50 EDT

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We can do you project. Please, check your PM. Thanks We are skilled in PHP+MySQL (such as joomla drupal wordpress etc),asp,net,jsp and web design for 5-10 years.

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7999

39 days

07-15-2008 15:23 EDT

(No Feedback Yet)

Thnks for explainig ur reqrmnts properly.

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